Working with Mill Certificates in ChromeInventory

Overview

The Mill Certificate functionality built in to ChromeInventory is designed to allow you to capture the necessary certification documentation for your raw materials and make it available to your plant operations and customers. This means that your business and your customer can maintain fully traceability over the raw materials used to manufacture products, ensuring quality assurance is maintained through out the product supply chain.

To facilitate this, it is also required that the individual bundles of material received are tagged with a scannable label so that the steel may be identified at later stages during use, linking it to it's supplied raw material data and mill certificates, ensuring compliance with the products relevant QA standards and procedures.  This tag can be fitted by the supplier, so long as it is barcode scannable, or created from the Elda (Chrome) Bundle Tags application.

Where an Elda (Chrome) scannable tag is applied to material, the original manufacturer’s label must be retained on the product to ensure traceability.

Depending on your company's key suppliers, the Mill Certificate information you receive with your raw material purchases may not be supplied in an electronic format.  If this is the case, you must scan and convert this data so it can be used within the Elda (Chrome) software.

Before you begin

• Ensure you are logged into the Elda(Chrome) ChromeInventory Application. See our article Getting Started with ChromeInventory for more.
• Mill Certificates in Elda (Chrome) must be in PDF Format.  Mill certificates can be accepted from your supplier in either printed (hard copy) or electronic form, but must be in/or converted to PDF before Elda (Chrome) can use them.  For hard copy certificates, please follow your scanner's standard instructions for creating PDF format electronic documents.
• Ensure to  Email the Mill Certificate to ChromeInventory. See our article Email\Upload Mill Certificates to ChromeInvetory for more.
• PDF files should be manually placed in a Public Drive / User scans / Mill Certificate directory set up by your administrator.
• In addition to the Mill Certificates, you will require details of the Heat Numbers and the products that relate to the mill certificates.  Heat numbers are usually contained on the actual mill certificate themselves along with details of the relative products as well. Usually, no indication of the bar length is provided so this will usually need to be sourced separately.

Processing Scanned Mill Certificates

1. Open Chrome Inventory and navigate to the file drop-down. Select Process Scanned Mill Cert.

2. This will populate a window displaying the scanned mill certificates.

3. The form is accessible from this application by using the File\New\Process Scanned Mill Cert option or the Mill Cert document management button.

 

Processing PDF Mill Certificates

1. Select the Mill Certificate to process from the list in the left corner. The mill certificate will be rendered in the viewer so that any required details can be extracted from the form.

2. Select the receival point from the drop-down that the mill certificate belongs.

Select the appropriate receiver date and rolling date from the date pickers. The rolling date can be obtained from the Mill Certificate. The receival date will usually be today’s date. Enter the name of the steel manufacturer in the name text box.

Enter a shipping reference for the steel. Normally, this would be the inbound vessel's trip reference, but any reference may be used to identify the shipment at a later stage.

3. Enter the Heat numbers and product details of the steel that is related to the selected Mill Certificate.

4. Click Create Shipment to process the Mill Certificate and associated information. 

5. Heat tags for the steel bundles may now be printed in the Heat Tag printing system.

 

Assigning Mill Certificates to a Place Holder Shipment

1. If the mill certificate to be processed belongs to a placeholder shipment, click the Pending Shipments tab at the top of the details section.

2. Select the shipment that the certificate belongs to and click the Create Shipment button. 

Creating a Pending (Place Holder) Shipment

1. A pending shipment is steel that been received, where no Mill Certificate information is on hand and is to be received in due course.

2. Prior to creating the pending shipment, collect the heat information from the tags attached to the steel and determine the type and length of the material received.

3. Click the Create Place holder button in the manual Mill Certificate application.

4. Complete the Receival Point, Shipment date, Manufacturers Name fields. Complete the Heat data and material received Grid

5. Press the Save Place holder button to create the shipment.

6. If you wish to cancel creation of the placeholder shipment, press the “Cancel Placeholder” button.

7. Once the place holder has been created, it may be accessed, and tags printed from the Heat Tag printing form.