Receipting Purchase Orders

Background

The Receipting Purchase Orders function within Oova, allows staff to process the receiving of stock purchase orders into the system using a standard mobile device. Receipting via the app also allows staff to upload photos, GPS locations, and receipt history relating to specific orders.

Before You Begin

• Ensure you are successfully Logged-In to Oova. Please see our article on Logging into Oova.

Steps to Follow

1. Navigate to the menu and select Receipting Purchase Orders
2. This will divert you to the purchase orders home page – It will load the purchase orders that have been raised within the past 7 days.
3. To refresh the list – Select the refresh icon
4. Select the purchase order that is required to be receipted from the list.
   There are several methods to filter the available Purchase Orders.  Refer to our articles regarding Filtering by PO Date or Filtering by PO Number to filter the purchase orders shown
   
   
   
5. This will divert you to the purchase order items list. This will  display the outstanding products that are required to be receipted in.
   
   
6. Within this page, you can toggle the items received and manually adjust the quantity received within the text box provided
   OR  
   In this example, we will receipt the full amount for the products.
   
7. Once the quantity of the received amount has been entered, select ‘Receipt’ in the bottom right-hand corner of the screen.
   
   
8. The app will prompt you to enter the supplier's delivery docket number. Once entered select ‘Yes’ – If you don’t have the delivery docket number, contact the supplier to obtain a copy.
   
   
9. Once the PO has been receipted, you will be diverted to view the receipt/s associated with the PO. You can have multiple receipts associated with a PO if the order isn’t initially received in full
   Ensure the RCT Number/s are clearly written on the Supplier Delivery Docket before sending a copy through to MPL
   
10. Select the receipt, to view the items which were receipted in the transaction.
11. Within this section upload a photo of the supplier delivery docket, along with a photo of the items received by selecting ‘Photos’ in the bottom left-hand corner.
12. This will load the receipt photos section of Oova – Select the + in top right hand corner of the screen to add photos
13. This will divert you to the camera function
14. Once you have taken a photo, you can select to either retake or use the photo.
15. Selecting ‘Retake’ will divert you back to the camera function – Selecting ‘Use Photo’ will prompt you to enter in the suppiers delivery docket number, once you’ve entered select ‘Yes’ to upload.
16. Once uploaded, Oova will then divert you back to the photos section, here you will be able to view the uploaded photos
    
    
17. Repeat steps 12 to 16 to upload additional photos. Otherwise, select ‘Back’.
18. This will divert you to the ‘Receipt Item’ page – Select ‘Back’ again
19. This will then take you  back to view the receipts associated with the PO
20. Select PO Items, to go back and view the items
    
    
21. Select ‘Back’ again to revert back to the list of purchase orders – You will notice the PO you receipted will now be marked as 100% received.
    If the purchase order isn’t received in full the % received will be displayed. Oova will allow you to navigate back into the purchase order to continue receipting the remaining items once received.