Make Contact Number on Email Signature Linked for Calling through Teams

Background

In Outlook, you can add a hyperlink to the contents of your signature like the email address and contact number. In this article, we'll provide the step-by-step process on how to add a hyperlink to the contact number of your signature.

Any recipient of your email within the organization may then just click on the phone number on your signature and a prompt like the below from Teams with your phone number will be displayed.

Before You Begin

• If you already have an existing signature created, you may continue with the steps below. Else, please see article Create and Add a Signature to Email Messages (Outlook App).

Steps to follow

1. On the top left corner of the Outlook app, click New Email.
   
   

2. On the Message menu, select Signature > Signatures.
   
   Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.
   
   
   

3. Under Select signature to edit, choose the signature you want to update.
   
   

4. Highlight your contact number then click Insert Link (top right below Edit Signature).
   
   

5. On the Address bar, type callto: then the contact number without special characters except the plus (+) sign. This will create a hyperlink to your signature that will enable users to call your number directly once they click your number.
    
   Ex: if your contact number is (+61) 8 6373 3370, input it in the Address bar as callto:+61863733370.
   
   
   

6. Your contact number should now be highlighted indicating that there's a hyperlink attached to it. Then click OK to save the updated signature.