Introduction to the Manifests Interface

Before you begin

• Ensure you have access to Manifests.  If you don't see Manifests in your available Elda (Chrome) shortcuts, you may need to request access to it.  Please see our article on how to Request access to an Elda Application.
• Ensure you have opened Manifests. See our knowledge base article Getting Started with Manifests for more.
  
  

The Manifests Interface

The Outstanding Manifests window also opens after the system is loaded to show recent manifests that have not been completed.

The main window will be detailed based on the four tabs located on the right side of the window – Manifest Details, Delivery Schedule, Deliveries for day, and Whiteboard.

Manifest Details Tab

The manifest details tab is the default tab and can be further detailed into sections – manifest list, manifest details, manifest items and the menu command buttons.

Manifest List Section

Features	Functionality
Select Delivery Date	Selecting a date will automatically list all the manifests being shipped on the selected date.
Refresh Button	When a new shipment date is selected, press this button to refresh the list with the newly selected date.
Today Button	Inserts the current date into the Select Delivery Date box.
Select Site	Select for which site you wish to view the delivery information.
Manifest Grid	Displays the details of the manifests being shipped on the selected shipment date. Details include: Manifest ID Number Committed Allocated Carrier Name Customer Name (If blank, there are multiple customer deliveries on one manifest. PLEASE NOTE: Customer name is highlighted in red/maroon if the customer account is on hold.) Truck Type Dispatch Time Delivery Status (Not Started, Picked Up and Complete) Pick Up Completed Time Load Over Estimated Journey Time Pick up/Ex-works Loaded Percentage Produced Percentage Load Utilisation Percentage Height Utilisation Percentage Last Delivery (If the manifest has multiple delivery drops, this will display the time the previous delivery was completed) Allocated Loading Bay Allocated Loading Cell

Manifest Details Tab

Features	Functionality
Carriers Name	Shows the name of the selected carrier.
Build Button	Opens the Freight Carriers window which allows you to change your preferred carrier for the selected manifest
Truck Type	The carrier transport type selected for the manifest.
Load Over Checkbox	Tick the checkbox if you want the goods to be prepared the day before for early delivery the following day.
Dispatch Time	The time the carrier will have to leave for the destination.
Expected Arrival	The expected date for long-haul deliveries.
Load Over checkbox	Tick the checkbox if you want the goods to be prepared the day before for early delivery the following day.
Journey Time	The estimated time it takes to arrive at destination.
Deadline	The deadline type and the time the carrier must deliver the goods by.
Committed Checkbox	Once the committed checkbox has been ticked, the manifest information will be uploaded to the Drivers Oova.
Not Started Checkbox	Indicates that nothing has been done to the manifest.
Pickup Made Check Box	Once marked, it indicates the manifest has been picked up and the load has left the factory and is on route to site.
Completed Check Box	Indicates that the manifest has been completed and the items have either been delivered/picked up.
Tag Colour Checkboxes	Select the tag colour checkboxes before printing the tags to allow easy identification of the products/schedules.
Notes Section	Allows you to enter any notes regarding the manifest.

Schedule Items Tab

On Manifest Display

Features	Functionality
Delivery Charge Dropdown	Lists all delivery options for the manifest
Schedules on Manifest Grid	Displays all the selected job schedules from the Add Schedules to Manifest grid
Group Deliveries by PO Number checkbox	Will automatically group schedules with the same purchase order number into one delivery docket ID number
Create Deliveries for Run Button	This will, allocate the schedules with a delivery docket and add them to the run items tab
Right-Click Menu; Selected schedules
Sync Delivery Addresses	Opens the Sync Delivery Location window for synchronising job schedules’ delivery addresses
Display Address	Opens Google Maps in a new browser displaying the selected schedule’s delivery address

 

Add to Manifest Display:

 

 

Features	Functionality
Deliveries From/To	Enter the date range to filter the schedules within the selected timeframe.
Enter Job Number or Schedule Number	Filter schedules by the job number and/or the job and schedule number you wish to manifest
Add items grid	Displays the factoried unmanifested schedules corresponding to the filtered options inputted.
Right-Click Menu; Selected schedules
Add Items	Moves the selected job schedule/s from the Add Schedules to On Manifest tab into the ‘On Manifest’ grid
Display Address	Opens Google maps and calculates the delivery route to the selected site.

Run Items Tab

Features	Functionality
Add Items Button	Open the same Delivery and Pick up Requests screen to add the non-delivery items on to the manifest
Run items grid	Displays all the items on the manifest, including deliveries and non-delivery items (credits/stock transfers/purchase orders)
Move Up	Moves the selected run item on the Manifest up to change the delivery/pick up order
Move Down	Moves the selected run item on the Manifest down to change the delivery/pick up order
Right-Click Menu; Selected schedules
View Address on Map	Opens Google maps to view the location of the selected address.
Remove Items	Removes the selected run items from the Run Items grid

Menu Section

Features	Functionality
Manifest Button	Press the button to view the options and select from; New: (Create a new manifest within the manifest grid) Delete: (Deletes the selected manifest from the manifest grid) Search: (Search for schedule number on a manifest or a delivery docket number) Printout: (Select to print the manifest documentation or preview on screen) Preview Print
Delivery Dockets	Opens the Print Delivery Dockets window for printing delivery dockets
Printout
Tools	Press the button to view the options and select from; Print Parameters: (Opens the Manifest System Print Parameters window which allows you to determine what printouts to print) Freight Settings: (Opens the freight carriers’ component, which allows you to add or edit freight carriers within the system)
Outstandings	Opens the Outstanding’s Manifests window which lists all manifests which have not been locked from previous dates
Undelivered	Opens the ‘Undelivered Deliveries’ window which lists all schedules which have been marked as ‘Undelivered’ via the Oova App
Requests	Opens the ‘Delivery / Pickup Requests’ window which lists all transfers, credits and purchase requests which require to be either delivered or collected.
Back Orders

Delivery Schedule Tab

The Delivery Schedule tab allows you to view all schedules that have been factoried within the system. The schedules shown will be for the following 7 days from the selected start date. If there are no deliveries scheduled for a particular date within that 7 days, the system will update and display the next upcoming date with deliveries. The schedules can also be further filtered according to the schedule status. You can also view the predicted weather for your selected branch location and the total tonnes estimated to be delivered/picked up.

 

Selection Section

Features	Functionality
Select Start Date	Select the start date to view the factoried schedules for the following week
Order By Dropdown	Select an order by category to determine how items the factoried schedules are listed
Refresh Button	Updates the lists every time new selections or filters are set
Delivery Limits Button	Opens the Elda Manifesting – Delivery Limits window which shows the daily limits in tonne for bar products
Auto Refresh	Selecting the auto refresh tick box will automatically refresh delivery updates and the deliveries within the date columns will auto-scroll every 30 seconds.

Filtering Options Section

Features	Functionality
Filter by Job Checkbox	Tick this checkbox to bring up a text field which you can input a select job number into, filtering the below schedules
Manifested Checkbox	Tick this checkbox to show all schedules that have been manifested
Completed Checkbox	Tick this checkbox to show all completed schedules. Completed schedules are also manifested schedules.
And Flag	Select And if you wish to show all schedules which are manifested/completed and are also confirmed/to be confirmed/hold ready/to be advised
Or Flag	Select Or if you wish to show all schedules which are manifested/completed or confirmed/to be confirmed/hold ready/to be advised
Confirmed Checkbox	Tick this checkbox if you wish to include all schedules that have a delivery date status of confirmed
To be confirmed Checkbox	Tick this checkbox if you wish to include all schedules that have a delivery date status of To Be Confirmed
Hold Ready Checkbox	Tick this checkbox if you wish to include all schedules that have a delivery date status of Hold Ready
To be advised Checkbox	Tick this checkbox if you wish to include all schedules that have a delivery date status of To Be Advised
Show All Checkbox	Tick this checkbox to tick or un-tick all the filtering options listed

Schedule List Sections

Features	Functionality
Weather Forecast	Opens the weather forecast window for the selected date.
Delivery Schedule List	Shows the schedules factoried for the date selected. Schedules are detailed according to the colour key within the filter and listed in the square boxes. The colour of the boxes depends on the status of the schedule delivery: Aqua – Manifested Schedule/s Purple – Completed Schedule/s White – Factoried with a Confirmed delivery date Pink - Factoried with a To Be Confirmed delivery date Green - Factoried with a Hold Ready delivery date Yellow -  Factoried with a To Be Advised delivery date. The bars on the right side represents the production (P) and load (L) progress of the order. Green – Production/Loading complete Orange – In progress Red – Not started
Delivery Schedule Total Buttons	Opens the Deliveries for Day tab for the selected column’s date.

Deliveries for Day Tab

Features	Functionality
Date Dropdown	Select the date that you wish to view the deliveries of
Refresh Button	Press the button to view the deliveries of the selected date
Deliveries for Day Grid	Lists all the manifests to be delivered for the selected day. Manifests are shown on the grid as either white, green or purple boxes. Double clicking the boxes will open the selected manifest in the Manifest Details tab. Colour Key: White – Not Started Green – Picked up Purple – Complete
Deliveries for day not on manifest Grid	This grid lists all the job schedules which have not been manifested yet for the selected day. Click on the >> button next to the grid header to expand the schedule details

Deliveries for Day Tab allows users to visualize delivery driver’s timeline for the specified day. The manifested deliveries will display in corresponding order to the dispatch time and estimated journey time which they are manifested for. Schedules which are not manifested for the selected day are listed on the right-hand side of the screen under the ‘Deliveries for day not on manifest’ grid.

Whiteboard Tab

The Whiteboard Tab allows users to view all manifests and stock transfers and for the selected date range. Users can also view the production and load statuses of each delivery. As well as specify specific loading bays and view and add internal notes.

Features	Functionality
Select Date Range	Select the date range you wish to see the manifests of.
Auto Range Checkbox	Tick this checkbox to auto-increment the date range.
Job Text Box	Enter a specific job number to filter all manifests relating to the Job# entered.
Refresh Button	Press this button to refresh the whiteboard grid.
Auto Refresh Checkbox	Tick this checkbox to have the whiteboard grid automatically refresh once every 30 seconds.
Format Print Layout Button/Save Print Layout Button	Press this button to adjust and save the whiteboard view for printing purposes.
Print Grid Button	Press this button to print the whiteboard view according to the print layout settings.
Whiteboard Grid	Lists all the manifests delivery dates between the selected date range. You can also view the manifest status, production and loading status, notes and priority.